A Breton association founded over 20 years ago, AMISEP supports more than 5,000 vulnerable people each year through its 80 branches and services spread across the region. Faced with a proliferation of local servers and the uncontrolled use of consumer tools like Google Drive, the association chose Voltn to centralize and secure its document management.
Challenge #1: Centralizing document management spread across 80 sites
The proliferation of local servers
With its numerous facilities and services spread throughout Brittany, AMISEP previously managed its documents in a fragmented way, with each site having its own local server. This setup created a significant maintenance burden, posed data security risks, and limited real-time access to information.
File sharing between sites
Spread across 80 geographically dispersed branches, AMISEP's teams needed a centralized solution to manage and share their files, without having an IT infrastructure designed for this purpose.
Shadow IT via Google Drive
In the absence of a suitable tool, some employees resorted to consumer cloud solutions like Google Drive. This uncontrolled usage exposed the association to security, confidentiality, and non-compliance risks.
Challenge #2: Deploying a sovereign, certified, and GDPR-compliant solution
French hosting and HDS certification
AMISEP was looking for a French, sovereign solution hosted in France and independent of extraterritorial legislation like the Cloud Act. HDS (Health Data Hosting) certification was also essential for the association's medico-social branches.
Secure, VPN-free, GDPR-compliant access
The association also wanted its 700 employees to be able to access their documents securely, without having to use a VPN, while meeting GDPR requirements.
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How does AMISEP use Voltn for its document management?
Real-time co-editing
With Voltn Workspace, AMISEP teams co-edit their Word, Excel, and PowerPoint documents in real time, regardless of the site they are working from.
Secure sharing and upload links
Protected links and emails facilitate document transfers between departments, while upload links simplify collecting files from external partners.
Granular access management and confidential folders
Role-based access control, combined with full audit trails, allows for precise oversight of who accesses what. Additionally, confidential folders restrict visibility for the most sensitive data.
Outlook connector and SSO authentication
The Outlook connector automatically replaces attachments with secure links, while SSO simplifies authentication for the 500 active users on the platform.
With Voltn, AMISEP has eliminated the fragmentation of its local servers and the use of Shadow IT, while providing its 700 employees with reliable, secure, and compliant access to documents, wherever they are in Brittany.
